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| Dates | Task | Description | Group(s) Responsible |
|---|---|---|---|
| Early March TBD | First Teleconference with Area Chairs | Teleconference between Area Chairs and Program Chairs to discuss the review process and review criteria | ACs, PCs |
| Feb 28 - Mar 9 | Triage | All papers are screened for format violations, conflicts, double submission, plagiarism, and self-plagiarism. | Submission Platform Manager, PCs |
| March 10 | Paper Assignment to Area Chairs | Papers are assigned to Area Chairs based on declared conflicts, relevance (subject area match), and TPMS scores while maintaining a global load balance | Submission Platform Manager |
| March 11 - 17 | Reviewer Suggestions/Format Checking | Area Chairs suggest 9 to 15 reviewers for each of their assigned papers and check for additional format violation | ACs |
| TBD | Review tutorial for Reviewers | Teleconference between reviewers and Program Chairs to discuss the review process and review criteria | Reviewers, PCs |
| March 20 - 24 | Paper Bidding | Reviewers bid for the papers suggested to them (options: Eager to review, Willing, In a Pinch, Not Willing) | Reviewers |
| Mar 25 | Paper-Reviewer Assignment | Papers are assigned to Reviewers based on declared conflicts, Reviewer's bid, relevance, TPMS scores, and Area Chair's suggestion while maintaining a global load balance | Submission Platform Manager |
| March 26 | Reviewer Assignment Checking | ACs check reviewer assignment | ACs |
| March 27 | Reviewer Assignment Adjustment | The submission Platform manager adjusts reviewer assignments | Submission Platform Manager |
| Mar 28 - April 16 | Review Period | Reviewers perform paper reviews. | Reviewers |
| Area Chairs monitor the review progress and quality, handle paper reassignments | ACs | ||
| April 23 - 25 | Emergency Reviewer assignment | Assign papers to emergency reviewers | ACs, Submission Platform Manager |
| April 25 - May 5 | Emergency Review Period | Reviewers perform paper reviews. | Emergency Reviewers |
| Area Chairs monitor the review progress and quality, handle paper reassignments, perform emergency reviews, submit meta-review | ACs | ||
| May 12 | Release of Early Notification | Reviewers and early decisions are released. Those papers without early recommendation enter the rebuttal phase. | |
| May 13 - 19 | Rebuttal Phase | Authors invited to submit rebuttals have one week to address reviewers' comments. One additional Area Chair will be assigned each rebuttal paper. |
Authors, Submission Platform Manager |
| May 20 - 26 | Post-rebuttal Review update | Reviewers update reviews/scores. | Reviewers |
| ACs encourage reviewers to update reviews and provide independent recommendations of rebuttal papers with justifications. | ACs | ||
| May 27 - June 2 | Recommendation of Rebuttal Papers | Area Chairs continue to provide independent recommendations of rebuttal papers with justifications. | ACs |
| June 3 | Tertiary AC assignment | Assigned senior ACs to disagreed papers | Submission Platform Manager |
| June 4 - 10 | Recommendation of disagreed papers | A third (senior) Area Chair is assigned to disagreed papers and make recommendations. | Senior ACs |
| June 17 | Final Notification | Based on Area Chairs' recommendation, Program Chairs will make final decision about the paper acceptance and final announcement is made | |
| Summer | Final Teleconference | Area Chairs and Program Chairs discuss program and provide feedback of the review process | ACs, PCs |