We are soliciting proposals for workshops to be held in conjunction with MICCAI 2025. The workshops will take place on September 23 and 27 at the main conference venue, each organized as a half-day (AM or PM) or full-day in-person event. The workshops should gather focused groups of researchers to foster engaging discussions and exchange knowledge on a specific area of interest to the MICCAI community.
Due to space and time limitations, as well as to encourage diversity of topic coverage, only a limited number of proposals will be accepted. In the case of small attendance or similar workshop proposals, workshops might be merged with other workshops, or moved to a fully separate satellite event.
Workshop organizers are expected to articulate a plan detailing the management of all administrative aspects, following the selection criteria below, and to be submitted by January 9, 2025.
Workshop organizers can access the submission form at the MICCAI 2025 CMT link: https://cmt3.research.microsoft.com/MICCAISAT2025/. The content of the form is included in this call for easier reference.
Due to the limited availability of rooms and internet bandwidth (preventing remote presentations), the submitted workshops will be evaluated on criteria that include:
Note that if the number of registered in-person participants for a workshop is small, we reserve the right to cancel or merge it with other workshops.
Authors will assign to the MICCAI Society the right to distribute the workshop material to MICCAI members and workshop and conference attendees, independently of the copyright ownership planned by the workshop organizers. It is up to the workshop organizers to obtain the authors' corresponding agreement.
It is entirely up to workshop organizers to decide whether and how to publish a volume of proceedings for the presentations. At the very least, abstracts of all presentations should be made available.
MICCAI 2025 cannot cover travel arrangements or stipends for the organizers of workshops nor provide concessions on registration fees.
The MICCAI 2025 Satellite Events Committee has limited funds to waive the registration fees for exceptional speakers, including those from outside the MICCAI community. Organizers should request a registration fee waiver to with a justification for their request. Organizers and speakers who plan to attend only their own/participating workshop are still expected to register for the event unless registration fee waivers have been requested and granted.
The MICCAI 2025 Satellite Events Committee has limited funds to waive the registration fees for exceptional speakers, including those from outside the MICCAI community. Organizers should request a registration fee waiver to workshops@miccai2025.org with a justification for their request. Organizers and speakers who plan to attend only their own/participating workshop are still expected to register for the event unless registration fee waivers have been requested and granted.
Organizing Team
List the names and affiliations of the organizers responsible for the workshop. (max. 1000 characters)
Workshop Description
Provide a detailed description of the specific subject that will be addressed in the workshop. Workshops should provide a discussion forum focusing on a specific sub-topic or promote novel areas of research within the MICCAI scope. Also note that workshops with overlapping topics may be asked to merge. (max. 8000 characters)
Keywords
Provide a maximum of three keywords that characterize the workshop proposal. (max 125 characters)
Expected Numbers
Provide the expected:
Please explain the basis of your estimates (e.g. previous workshops or potential participants confirming their willingness to submit). An important factor for a successful workshop is a sufficient number of paper submissions and attendees within room capacity. (max. 1000 characters)
Background Information
If past workshop(s) exist, provide a brief summary of past events, rationale for continuation, and ideas for improvements. Please provide the past attendance statistics, i.e., how many (a) keynotes, (b) published papers, (c) acceptance ratio, (d) in-person attendees from past workshop(s). (max. 1000 characters)
Preliminary Program
Provide number and names, even if preliminary, of the invited *in-person* keynote speakers. Note that MICCAI will not waive speaker registration fees (max. 1000 characters)
Diversity, Equity, Inclusion
Indicate your commitment and actions to ensure balance in your workshop. MICCAI is committed to improving diversity, equality, and inclusion, though without compromising scientific excellence. Describe how reasonable efforts will be made to this end, both in the organizing team and the program of the workshop. If it applies, describe how the workshop will encourage MICCAI in Africa, and involve participants from Africa. (max. 1000 characters)
Review Process
Provide a plan to ensure that the workshop will adhere to high academic review standards and explain how possible conflicts of interest in review practices will be mitigated. (max. 1000 characters)
Proceedings
Indicate whether the workshop will have proceedings. If so, indicate whether you would like these to be part of the MICCAI Satellite Events joint LNCS proceedings to be published by Springer Nature, or provide a detailed plan if you aim to publish independently. (max. 500 characters)
Specific Requirements
Indicate whether you have specific requirements or need hardware, technical equipment, or support (e.g. a projector, computer, monitors, loudspeakers, microphones, poster boards). Availability of these will only be confirmed after workshop selection (max. 500 characters).
MICCAI Society membership
Either the proposer or at least one other organizing team member should be MICCAI society member at the time of submission. If proposers are from LMIC/under-represented countries and are unable to register for membership, this may be indicated on the submission form to initiate a further communication process.
Other Comments
Provide any other information or comments you would like to be considered. (max. 500 characters)
Terms and Conditions
Confirm that you have read the details regarding your expected duties, budget, and management process.