CAMERA-READY GUIDELINES

Please see our FAQ page for frequently asked questions regarding Springer, formatting and other issues. If you have any other questions, please contact Kitty Wong (submission@miccai2023.org

For the paper to be included in the conference proceedings:

• The authors must address the minor changes provided by the comments from reviewers and the Area Chair(s); please include a file entitled 'Changes after review' with a bulleted list of the modifications to the paper.
• The authors must submit a License-to-Publish form signed by the corresponding author of the paper. Digital signature is not acceptable. The corresponding author, who should match the corresponding author marked on the paper, must have the full right, power, and authority to sign the agreement on behalf of all the authors of the paper, and accepts responsibility for releasing this material on their behalf. The corresponding author must be available to carry out a proof check of the paper approximately 3 weeks before the conference. Springer will contact the corresponding author when the final proof is ready and the corresponding author will be given a 72-hour timeslot to proof-check the paper. If the corresponding author do not respond within the timeslot given, the paper is automatically considered approved.
• Each paper must be associated with a unique MICCAI 2023 registration. One author must register to attend the conference by the camera-ready submission deadline (Friday, July 21, 2023). Authors can present multiple papers with a single registration only if they are first authors on all papers. You will be asked to submit your conference registration number when you submit your camera-ready material.
• All camera-ready material and the signed License to Publish form must be uploaded to the paper submission system within a single zip file before the camera-ready submission deadline (Friday, July 21, 2023); See details and the camera-ready submission checklist below.

Preparing Final Version

The proceedings will be published as Lecture Notes in Computer Science (LNCS) in both electronic and paper versions by Springer. Please read carefully the information for authors from Springer. You must use the LNCS templates (LaTeX2e or Word) available on the Springer website to prepare your paper. The templates are also available in Overleaf.

To accommodate changes requested by the reviewers while also still accommodating additional content that Springer will add to your paper to link to your supplementary material (potentially putting your paper over the original 10-page limit), we will allow your paper to expand to 8½ pages (including figures and tables) + 2 pages for references, leaving room for additional Springer content/formatting on the bottom half of page 11. Note that since Springer will re-set your paper with the formatting rules we specified, it is still extremely important that you strictly adhere to the guidelines (i.e., no spaces, no modified margins, no vertical spacing adjustments, no font adjustments, etc.). The program chairs reserve the right to reject papers that are over the 10½ -page limit in the final version, or to reject those that have modified formatting commands in the Springer templates.

All figures are printed in black and white. Colored figures remain in color in the online version. Please make sure that any colored figures are comprehensible in black and white. Springer does not support color in text, tables, or in equations.

Please ensure that Springer's format for bibliographical references is strictly enforced. This is important, for instance, when citing previous MICCAI proceedings.

If you revised your paper title, please make sure to update it on the camera-ready submission form in CMT. Data entered in CMT will be used to prepare the conference program. We will not accommodate any correction request made after the camera-ready submission deadline.

Authors and Publication Names

When listing authors in the author section on your paper, please use "firstname lastname” convention. Do not abbreviate firstnames. You may include middle initials. For example: John D. Doe. Check with your co-authors to ensure their correct publication names were used and whether or not you should include their middle initials.

If the same author appears on multiple papers, their name should appear in the same form on all papers.

*New* You will be asked to list all authors's publication name in "last name, first name” format on the camera-ready submission form. This is particularly important for those authors with more than two words in their last name (surnames) as their names are often parsed incorrectly. We will use this list to create an author index.

Please make sure the order of the authors on your paper is the same as is entered into CMT.

If you use LaTeX, please also insert a line % index{Last Name, First Name} for every author of the paper, right after the author{} command.

Submitting your Camera-ready files

Camera-ready material must be submitted by Friday, July 21, 2023, 23:59 Pacific Time. As described below, all files must be uploaded to the submission site as a single zipped file of 350 MB or less (CMT system limit).

Submit your file via the "submit camera-ready file" link in your CMT user dashboard on https://cmt3.research.microsoft.com/MICCAI2023/Submission/Index. The link will be made available to you on June 24, 2023. You will be asked to upload a single .zip file of your submission. Please name the .zip file using your paper submission ID (for example, MICCAI2023-1246.zip, where 1246 is your paper ID number).

Your .zip archive must include:

• A "Changes after review” file with a bulleted list of the modifications to the paper.
• Final PDF file of the paper (for reference). Please do not include earlier versions.
• If using LaTeX, include LaTeX2e files (*.tex) for the text and PS/EPS/JPG/PDF/PNG files for all figures and movies following the Embedding a video section below. Include your .bib file. Please use consistent names for your source files: paperXXXX.pdf, paperXXXX.tex, where XXXX is your paper ID;
• If using Word, simply include the Word file
• The License to Publish form must be filled out and signed by the corresponding author on behalf of all authors. Conference name, "MICCAI 2023”, and the volume editors' names are already entered for you. The License-to-Publish form must be signed in wet-ink. Digital signature is not acceptable. Please scan your signed copyright form and save it as a JPG or PDF file. The form will be made available to you on June 24.
• [LaTex User] Any additional style files and fonts you used, together with your source files that are not generally available at CTAN;
• RTF files if you are using a word-processing system other than LaTeX/TeX or Microsoft Word;
• Supplementary material (source files are not required)

Supplementary Material and Embedding a video

You may include Electronic Supplementary Material that will be linked to and accessible with your paper. This could be e.g. additional results, tables, figures, movies, code, and appendices containing for instance containing extended proofs, mathematical derivations, or implementation details that are not essential to the understanding of the submitted paper.

Springer offers authors the option of including embedded videos in their papers. The technical requirements are as follows: Aspect ratio of 16:9 or 4:3, a maximum file size of 25 GB, and a minimum duration of 1 second. The following formats are supported: avi, wmv, mp4, mov, m2p, mp2, mpg, mpeg, flv, mxf, mts, m4v, and 3gp. Authors must not violate privacy and confidentiality rules and, as always, permission must be sought for use of third-party content.

All types of Electronic Supplementary Material, including videos, should be sent within the authors' .zip file. If videos are to be embedded, unequivocal instructions as to their positioning must be included, i.e. to which image or text segment it is to be linked. Please see Section 4.4 "Embedded Videos in Proceedings and Electronic Supplementary Material” in "Instructions for Proceedings Authors” for detailed instructions. See also the examples on how to include supplementary material and videos from the instructions on the Springer Website. These materials must be included within a single .zip file along with your paper submission material as above.

Camera-ready Submission checklist

• Information on your CMT Camera-ready submission form is consistent with those on your paper. This includes:

  • Title of your paper
  • Author Names (including spelling and capitalization of names)
  • Order of authors
• Authors are listed on the paper in "firstname lastname” convention. Do not abbreviate firstnames. You may include middle initials. For example, John D. Doe.
• I have designated ONE corresponding author on the camera-ready submission form and on the paper. Springer will be contacting the corresponding author approximately 3 weeks before the conference to carry out a final proof check of the paper.
• I have included the License-to-Publish form signed by the corresponding author. (Digital signature is not acceptable.)
• I have included the final PDF of my camera-ready submission in my .zip folder
• (Latex user only) I have included %index{Last Name, First Name} for every author of the paper, right after the author{} command.
• (Latex user only) I have included source files, including the .tex, .bib (if using BibTex), and figure files.
• (Word user only) I have included my word file (.docx)
• I have included my supplementary material in my .zip folder (if submitting supplementary materials)
• I have used consistent names for my source files: paperXXXX.pdf, paperXXXX.tex, where XXXX is your MICCAI 2023 paper ID;
• I have named my .zip file using the format: MICCAI2023-Num.zip, where Num is your paper ID.
• A "Changes after review” file with a bulleted list of the modifications to the paper is included in my .zip file.
• One of the authors has registered for the conference and I have included the registration number on the camera-ready submission form.
• I understand that once a paper has been delivered to Springer, both the paper and author list can not be altered. This includes the authors' names, order, and corresponding author. Request for corrections will NOT be accommodated after the camera-submission deadline.
• I understand that the purpose of the final proof-check is to correct any potential typesetting error introduced by Springer. Springer will not allow for other corrections to be made to the paper.
• I understand the corresponding author will only be given a 3-day timeslot to proof-check the paper. If the corresponding author do not respond within the timeslot given, the paper is automatically considered approved.
• I understand that the information submitted on the CMT form will be used to create the conference program. This includes the paper title, the list and order of authors. Request for corrections will NOT be accommodated after the camera-submission deadline.

PLEASE CLICK HERE TO DOWNLOAD PDF VERSION OF THE CHECKLIST