The 2023 MICCAI conference will be held in Vancouver Canada. The conference will host a variety of satellite events including workshops, challenges, and tutorials. Workshops have become essential components of MICCAI conferences, particularly as the field has undergone steady growth and has expanded into a diverse set of areas. These events attract a large number of participants, offering opportunities to both the organizers and the attendees.
The workshops will take place on October 08th and October 12th 2023. All events will be located at the main conference venue. Each workshop may be organized as a half-day (8:00am-12:30pm, or 1:30pm-5:00pm) or a full-day (8:00am-5:00pm) meeting. As for workshop format, both fully in-person and hybrid (in-person + virtual) are allowed. For hybrid workshops, organizers must guarantee both physical and online organizational presence between the organizers to ensure both components run smoothly.
The deadline for submission of workshop proposals is 15 January 2023. Notifications of the first round of acceptance, revision, or rejection will be sent on 15 February 2023. In the case of a revision, applicants will be asked to revise their proposals and resubmit based on suggestions from the MICCAI Workshops committee, including merging of complementary or significantly overlapping proposals. The deadline for revised proposals is 20 February 2023. Final decisions on revised proposals will be 25 February 2023.
The proposals for all workshops must be submitted through the submission system (see the link far below in the Submission Details section) which has a structured set of questions. Applicants are encouraged to discuss inter-relationships with other workshops.
Proposals will be evaluated using several criteria, including the expected number of participants, the complementarity of the topics to be addressed, and their relevance to the conference. Workshop organizers are expected to articulate a plan detailing the management of all administrative aspects including:
The submission process will be formalized to ensure uniformity. Workshop applicants must complete the submission form found here: https://cmt3.research.microsoft.com/MICCAI2023
Due to limited availability of rooms, and to ensure relevance to the conference, submitted workshop proposals will be evaluated and selected. Each section of the proposal form will be evaluated during the selection process. Examples of selection criteria are:
Please note that if the number of registered participants for an accepted workshop is less than 20, we reserve the right to cancel or merge it with other workshops.
Authors will assign to the MICCAI Society the right to distribute the workshop material to MICCAI members and to workshop and conference attendees, independently of the copyright ownership planned by the workshop organizers. It is up to the workshop organizers to obtain corresponding agreement of the authors.
It is entirely up to workshop organizers whether and how to publish a proceedings volume of the presentations. At the very least, abstracts of all presentations should be made available. Accepted full papers may be disseminated independently (for example via arXiv) or in joint proceedings of MICCAI 2023 satellite events published by Springer Nature in their Lecture Notes in Computer Science (LNCS) series. In the latter case, notice that the publisher imposes limitations on the number of names that will be listed as the workshop organizers, especially for volumes with a small number of papers. The deadline for submitting the camera-ready LNCS proceedings materials (including the papers and copyright forms) is 30 July 2023.
Unfortunately, MICCAI 2023 cannot afford to cover travel arrangements or stipends for the organizers of workshops, nor provide concessions on registration fees.
The MICCAI 2023 Satellite Events Committee has limited funds for waiving the registration fees for exceptional speakers, including those from outside the MICCAI community. Organizers should send a request for registration fee waiver to firstname.lastname@example.org with justification for their request. Organizers and speakers who plan to attend only their own/participating workshop are still expected to register for the event unless registration fee waivers have been requested and granted.
List the names and the affiliations of the people who organize and are responsible for the workshop. (max. 1000 characters)
Provide a detailed description of the specific subject that will be addressed in the workshop. Note that a MICCAI workshop should provide a discussion forum focusing on a specific sub-topic of the MICCAI scope or promote novel areas of research within the MICCAI scope. Also note that workshops with overlapping topics may be asked to merge. (max. 8000 characters)
Indicate whether the workshop should be a full-day event or a half-day event.
Provide the expected number of submissions and attendees and explain the basis of your estimate (e.g. numbers from previous workshops), and/or provide a list of potential participants, and/or indicate if they have already confirmed their willingness to submit. An important factor for a successful workshop is a sufficient number of paper submissions and attendees. (max. 500 characters)
If this is a continuation of previous workshop(s), provide a brief summary of these previous workshop(s) and a rationale for continuation or ideas for improvements. Please provide the workshop and attendance statistics, i.e. how many papers were published, how many participants attended physically or virtually, from the last workshop. (max. 1000 characters)
Provide names, even if preliminary, of the invited keynote speakers. Note that MICCAI will not waive speaker registration fees unless explicitly requested and approved by the MICCAI Satellite Events Committee as per the Call for Workshops guidelines. (max. 1000 characters)
Indicate your commitment to ensure balance in your workshop. MICCAI is committed to improving equality, diversity, and inclusion, though without compromising scientific excellence. Describe how reasonable efforts will be made to this end, both in the organizing team and the program of the workshop. (max. 1000 characters)
Provide a plan to ensure that the workshop will adhere to high academic review standards and explain how possible conflicts of interest will be mitigated. (max. 1000 characters)
Indicate whether the workshop will have proceedings. If so, indicate whether you would like these to be part of the MICCAI Satellite Events joint LNCS proceedings to be published by Springer Nature, or provide a detailed plan if you aim to publish independently. (max. 500 characters)
Indicate whether you have specific requirements or need hardware, technical equipment, or support (e.g. a projector, computer, monitors, loudspeakers, microphones). (max. 500 characters)
Provide any other information or comments you would like to be considered. (max. 500 characters)
Terms and Conditions
Confirm that you have read the details regarding your expected duties, budget, and management process.