26th International Conference on Medical Image
Computing and Computer Assisted Intervention

October 8-12, 2023 - Vancouver/CANADA


Changing the order of the author list, adding co-authors, changing email addresses, adding middle names, correcting typos in author names

Q: Can I change the Author list, add additional authors, or remove authors?
A: Please be reminded that authors were required to submit the full author list at the time of submission. Quoting from our submission guidelines: To avoid conflict of interest between authors and reviewers, all co-author information and a complete and accurate list of domain conflicts must be entered in the submission form by the submission deadline. Your paper may be rejected if full authorship and domain conflicts are not disclosed.

To add or remove an author from your paper, you must obtain approval from the program chairs. Please send your request with reasons to Kitty Wong (submission@miccai2023.org for approval. Make sure to copy all authors of your paper in your email to avoid dispute. If you are requesting to add an additional author, please also include the name, email address, affiliation, and list of domain conflicts of the additional author in the email.

Please note that if a conflict of interest is detected, (i.e., the paper was accepted by a reviewer who wasn't supposed to review the paper), the review is invalidated and your paper may be rejected, even though it has been accepted.

Q: Can I change the order of the authors?
A: Yes. Use the arrows in the author field on your camera-ready submission form to change the order. Please make sure the list and order of authors on your submission form are consistent with those on your paper.

Q: Can I add or remove middle names for co-authors or update an email address in CMT?
A: Only authors can edit their personal information such as names and email addresses. The co-authors must therefore log in to their own CMT accounts to make changes themselves. Once logged in, click the arrow at the top right-hand corner. Select "User profile” to edit names and select "Email address” to update email addresses.

Corresponding author and joint authorship

Q: Can I have more than 1 corresponding author?
A: The instruction from the publisher was ONE corresponding author per paper. It is possible to have two corresponding authors per paper (Preferably one, but no more than two). If the authors somehow feel that naming one corresponding author raises the status of that author above that of the others, they could always include a footnote stating that all authors contributed equally to the paper and that readers may contact any of the authors listed in the header, or words to that effect.

Q: Who should be the corresponding author?
A: Any co-author can be the corresponding author. The corresponding author must be available to proof check the final manuscript within a 72-hour window approximately 3 weeks before the conference. The corresponding author must have the full right, power, and authority to sign the agreement on behalf of all the authors of the paper, and accepts responsibility for releasing this material on their behalf.

Q: How do I indicate joint first-author?
A: You can indicate joint authorship in the footnote.

Q: Will the corresponding author's email address be included automatically in the final version or do we need to explicitly add it, say, in the footer?
A: Springer encourages the inclusion of all of the authors' email addresses and ORCIDs in the header, but at the very least, the email address of the corresponding author should be present.

General question regarding camera-ready submission

Q: Can I use commands like "\vspace” or "\renewcommand{\baselinestretch}{0.97}” in my Latex to reduce vertical space?
A: NO, manipulation of vertical space to gain extra writing space is considered a format violation and may lead to rejection of your paper in the final stage. Springer will remove it in any case.

Q: Do I still have to stick to my original 10 pages including references?
A: You may flow onto an 11th page, with 10½ pages maximum, but with additional text from Springer particularly regarding supplementary material, with formatting and other adjustment accounting for the rest of the 11th page. Your paper should have at most 8 ½ pages of main material (including any figures and tables) and at most 2 pages for References.

Q: If I have less than 2 pages of references, can I use the extra space for my main material as long as I do not exceed 10.5 pages?
A: No.

Q: I need an additional page to fit my material. Is there a way to pay for an additional page?
A: No

Q: How should I refer to supplementary material within my paper?
A: Reference to this material within your paper can be of the form "See supplementary material” or ”See pp. 34-48 in "Appendix title" in reference material”.

Q: How should we submit the supplementary material? In particular, should it be in a separate pdf, tex and/or other formats? Any specific requirements for the supplementary material?
A: If your supplementary materials are in the form of a PDF file, simply include this file in your zip folder and clearly label it. There is no need to include source codes for supplementary materials. You can use the same Springer template. If springer needs the source files of your supplementary material, they will contact you. If you have multiple files, create a subfolder named "supplementary material” and put all your supplementary files in there.

Q: We plan to provide a link to the code repository. Do we explicitly mention a code availability statement with the link in the final version of a paper or just enter the link on the camera-ready submission form in CMT?
A: You must include the link in your final paper.

Q: Do I need to submit a separate .bib file or .bbl files?
A: If you are using BibTex, please submit your .bib file. You may include your .bbl file. If you have typed your reference section manually using \bibitem as the template does, you do not need to include a .bib file.

Q: Can I make minor changes to the title of my paper in response to reviewers' recommendations?
A: Yes, please remember to update CMT and make sure the title you entered on the CMT form matches the one in your camera-ready version.

Q: Where do I submit my camera-ready file?
A: At your author console in CMT, click the link "submit camera-ready file” to submit your file. This link will be made available to you on June 24th.

Q: Where should the disclaimer text appear?
A: Directly before the bibliography. (Use \subsubsection if you are using LaTeX.)


Q: Do I need to obtain copyright permission from Springer to publish an extended version in IEEE TMI or other journal for example?
A: Please refer to section 3d paragraph v of the License-to-Publish form:
"The Licensee grants to Author the following non-exclusive rights to the Version of Record, provided that, when reproducing the Version of Record or extracts from it, the Author acknowledges and references first publication in the Volume according to current citation standards. As a minimum, the acknowledgement must state: "First published in [Volume, page number, year] by Springer Nature”.

v. to publish an expanded version of their Contribution provided the expanded version (i) includes at least 30% new material (ii) includes an express statement specifying the incremental change in the expanded version (e.g., new results, better description of materials, etc.).”

As long as you adhere to these stipulations, we can agree to the submission of your paper to a journal.

Q: Can I share the final typesetted version of the paper on my website and in online repositories?
A: You are encouraged to use Springer's SharedIt feature to share your work: https://www.springernature.com/gp/researchers/sharedit

Q: Can I post my accepted paper on arXiv? Does it violate any of the MICCAI policies?
A: Please see section 3b of Springer's License to Publish form. You can post your submitted version, the version prior to peer review, on arXiv but you cannot post your camera-ready version to arXiv during the embargo period. Authors should include a link to the version on SpringerLink once this becomes available.


Q: Does author get free registration to attend the conference? I saw a field to enter code.
A: No, Author does not receive free registration to attend the conference. One of the author must register to attend the conference in order to publish your paper. The "Code” on the registration site is for authors who have received an award. There is no promotion code for authors.

Q: Can I attend workshops and other satellite events if I only registered for the main conference?
A: No, you must register for one or both of the satellite event days in order to attend workshops or other satellite events.

Q: where do I find my registration ID?
A: Once you have registered, you will receive a confirmation email with your registration ID. Please enter this ID on the camera-ready submission form. Please note that it may take up to 2 business days to receive your confirmation email. If you do not receive it before the camera-ready submission deadline, simply enter "TBD” in the field for the time being. Once you receive the ID, send an email with your ID to submission@miccai2023.org as soon as possible. Please make sure to quote your paper ID in your email. Conference registration is required in order to include your paper in the Proceedings.