6-10 October 2024 • MARRAKESH / MOROCCO


Changing the order of the author list, adding co-authors, changing email addresses, adding middle names, correcting typos in author names

Q: Can I change the Author list, add additional authors, or remove authors?
A: Please be reminded that authors were required to submit the full author list at the time of submission. Quoting from our submission guidelines: To avoid conflict of interest between authors and reviewers, all co-author information and a complete and accurate list of domain conflicts must be entered in the submission form by the submission deadline. Your paper may be rejected if full authorship and domain conflicts are not disclosed.

Additional authors must be approved by the program chairs before you can add them to your paper. Your final camera-ready paper will be checked. If additional authors were added without approval, you paper will be rejected. To obtain the program chair's approval, you must send an email request to the program chairs (program_chairs@miccai2024.org). In your email, you must include:

  1. the name, email address, affiliation, and list of domain conflicts of the proposed additional author
  2. Explain why the author were not included at the time of submission
  3. List in detail the proposed additional author's contributions
  4. Obtain consent from all co-authors of the paper
  5. All co-authors of the paper must be included in the cc field of the email.

Please note that if a conflict of interest is detected, (i.e., the paper was accepted by a reviewer who wasn't supposed to review the paper), the review is invalidated and your paper may be rejected, even though it has been accepted.

If you are requesting to remove an author from your author list, you must obtain consent from the said author.

Q: Can I change the order of the authors?
A: Yes. Use the arrows in the author field on your camera-ready submission form to change the order. Please make sure the list and order of authors on your submission form are consistent with those on your paper.

Q: Can I add or remove middle names for co-authors, edit misspelled names, or update an email address in CMT?
A: If your co-author has a registered CMT account, then they must log in to their account to update their personal information such as name and email address. MICCAI cannot make changes to a registered user's personal information. Once logged in, click the arrow at the top right-hand corner. Select "User profile” to edit names and select "Email address” to update email addresses. If your co-author does not have a registered CMT account, please send an email to Kitty Wong (submission@miccai2024.org) to request the change.

To determine if your co-author has a registered CMT account, click on your submission ID to bring up your submission summary. In the Author section, if you see a solid-filled circle with a check mark beside your author's email address, then this author has a registered CMT account. An unregistered author has an unfilled circle with a check mark.

Corresponding author and joint authorship

Q: Can I have more than 1 corresponding author?
A: The instruction from the publisher was ONE corresponding author per paper. It is possible to have two corresponding authors per paper (Preferably one, but no more than two). If the authors somehow feel that naming one corresponding author raises the status of that author above that of the others, they could always include a footnote stating that all authors contributed equally to the paper and that readers may contact any of the authors listed in the header, or words to that effect. If you included more than two corresponding authors, we would only pass along the first two to the publisher.

Q: Who should be the corresponding author?
A: Any co-author can be the corresponding author. The corresponding author must be available to proof check the final manuscript within a 72-hour window approximately 2 weeks before the conference. The corresponding author must have the full right, power, and authority to sign the agreement on behalf of all the authors of the paper, and accept responsibility for releasing this material on their behalf.

Q: How do I indicate joint first-author?
A: You can indicate joint authorship in the footnote.

Q: Will the corresponding author's email address be included automatically in the final version or do we need to explicitly add it, say, in the footer?
A: Springer encourages the inclusion of all of the authors' email addresses and ORCIDs in the header, but at the very least, the email address of the corresponding author should be present.

General question regarding camera-ready submission

Q: Can I use commands like "\vspace” or "\renewcommand{\baselinestretch}{0.97}” in my Latex to reduce vertical space?
A: NO, manipulation of vertical space to gain extra writing space is considered a format violation and may lead to rejection of your paper in the final stage. Springer will remove it in any case.

Q: Do I still have to stick to my original 10 pages including references?
A: You may flow onto an 11th page, with 10½ pages maximum, but with additional text from Springer particularly regarding supplementary material, with formatting and other adjustments accounting for the rest of the 11th page. Your paper should have at most 8 ½ pages of main material (including any figures and tables) and at most 2 pages for References.

Q: If I have less than 2 pages of references, can I use the extra space for my main material as long as I do not exceed 10.5 pages?
A: No.

Q: I need an additional page to fit my material. Is there a way to pay for an additional page?
A: No. Your paper was accepted as is. Other than addressing minor comments from the reviewers and area chairs, you are not allowed to add new results to the paper.

Q: How should I refer to supplementary material within my paper?
A: Reference to this material within your paper can be of the form "See supplementary material” or ”See pp. 34-48 in "Appendix title" in reference material”.

Q: How should we submit the supplementary material? In particular, should it be in a separate pdf, tex, and/or other formats? Any specific requirements for the supplementary material?
A: Create a subfolder named "SupplementaryFile-XXXX” and put all your supplementary files in there. If your supplementary materials are in the form of a PDF file, simply include this file. There is no need to include source codes for supplementary materials. You should use the same Springer template. If Springer needs the source files of your supplementary material, they will contact you.

Q: We plan to provide a link to the code repository. Do we explicitly mention a code availability statement with the link in the final version of a paper or just enter the link on the camera-ready submission form in CMT?
A: You must include the link in your final paper.

Q: Do I need to submit a separate .bib file or .bbl file?
A: If you are using BibTex, please submit your .bib file. You may include your .bbl file. If you have typed your reference section manually using \bibitem as the template does, you do not need to include a .bib file.

Q: Can I make minor changes to the title of my paper in response to reviewers' recommendations?
A: Yes, please remember to update CMT and make sure the title you entered on the CMT form matches the one in your camera-ready version.

Q: Where do I submit my camera-ready file?
A: At your author console in CMT, click the link "submit camera-ready file” to submit your file. This link will be made available to you on the final paper acceptance notification day.

Q: Where should the disclaimer text appear?
A: Directly before the bibliography. (Use \subsubsection if you are using LaTeX.)

Copy right information

Q: Do I need to obtain copyright permission from Springer to publish an extended version in IEEE TMI or other journals for example?
A: Please refer to section 3d paragraph v of the License-to-Publish form:
"The Licensee grants to Author the following non-exclusive rights to the Version of Record, provided that, when reproducing the Version of Record or extracts from it, the Author acknowledges and references first publication in the Volume according to current citation standards. As a minimum, the acknowledgement must state: "First published in [Volume, page number, year] by Springer Nature”.

v. to publish an expanded version of their Contribution provided the expanded version (i) includes at least 30% new material (ii) includes an express statement specifying the incremental change in the expanded version (e.g., new results, better description of materials, etc.).”

As long as you adhere to these stipulations, we can agree to the submission of your paper to a journal.

Q: Can I share the final typesetted version of the paper on my website and in online repositories? Can I post my accepted paper on arXiv? Does it violate any of the MICCAI or Springer policies?
A: Please see section 3b of Springer's License to Publish form. You can post your submitted version, the version prior to peer review, on arXiv but you cannot post your camera-ready version to arXiv during the embargo period. Authors should include a link to the version on SpringerLink once this becomes available. You are encouraged to use Springer's SharedIt feature to share your work: https://www.springernature.com/gp/researchers/sharedit


Q: Does the author of an accepted paper receive free registration to attend the conference? I saw a field to enter a code.
A: No, authors do not receive free registration to attend the conference. One of the authors must register to attend the conference in order to publish your paper. The "Code” on the registration site is for authors who have received an award or a grant. There is no promotion code for authors.

Q: Can I attend workshops and other satellite events if I only registered for the main conference?
A: No, you must register for one or both of the satellite event days in order to attend workshops or other satellite events.

Q: Where do I find my registration ID?
A: Once you have registered, you will receive a confirmation email with your registration ID. Please enter this ID on the camera-ready submission form. Please note that it may take up to 2 business days to receive your confirmation email. If you do not receive it before the camera-ready submission deadline, simply enter "TBD” in the field for the time being. Once you receive the ID, send an email with your ID to submission@miccai2024.org as soon as possible. Please make sure to quote your paper ID in your email. Conference registration is required in order to include your paper in the Proceedings.